HR Accountants respect your right to privacy. We comply with our obligations under the EU General Data Protection Regulation. The purpose of this Privacy Statement is to outline how we deal with any personal data you
provide to us while visiting this website (the “
Site”) and to also outline how we process any other personal data that we might receive. By visiting this Site, you are accepting the terms of this Privacy Statement. If you do not agree with the terms of this Privacy
Statement you should not use this Site. The privacy notice below explains what information we gather about you, what we use that information for and to whom we give the information. It also sets out your rights and who you can
contact for more information or queries. We may collect or obtain information about you that you provide to us, that we obtain from third parties or that is publically available. This information about you may include your name,
age, gender, date of birth and contact information. It may also include so called ‘sensitive’ or ‘special categories’ of personal data, such as dietary requirements or mobility information. We collect and process information about
you and/or your business to enable us to provide our services to you, to enable us to provide you with information that we think may be of interest to you and in order to meet our legal or regulatory obligations
Types of Information Collected We retain two types of information:
“Personal Data”. This is data that identifies you or can be used to identify or contact you and may include your first name, surname, email address and telephone number. Such information is only collected from you
if you
voluntarily submit it to us, for example, by using the Contact Us pages on the Site or by emailing us directly.
Purposes for which we hold your Information
Personal Data We will process any Personal Data you provide to us for the following purposes:
to respond to any comments you submit to us and to communicate with you in relation to our firm and its services;
to contact you in relation to our professional services and any associated events or publications such as client updates, conferences or other legal updates (subject to any preferences you have expressed regarding such communications);
and
where engagement terms have been agreed, to provide you with the contracted services.We use the Non-Personal Data gathered from visitors to our Site in an aggregate form to:
Disclosure of Information to Third Parties You may block cookies by activating the setting on your browser which allows you to refuse the settings of all or some cookies. For more information on how to manage your
cookies in your specific browser, visit
www.aboutcookies.org.
We use a range of physical, electronic and managerial measures to ensure that we keep your personal data secure, accurate and up to date. These measures include:
1)education and training to relevant staff to ensure they are aware of our data protection obligations when processing personal data;
2) administrative and technical controls to restrict access to personal data to a ‘need to know’ basis;
3) technological security measures, including fire walls, encryption and anti-virus software; and
4) physical security measures, such as CCTV monitoring and monitored alarms.
Links From time to time our Site may contain links to and from other websites. Where our Site contains links to other sites and resources provided by third parties, these links are provided for your information only.
We have no control over the contents of those sites or resources. We welcome links to our website from appropriate third party sites but we would request that any content associated with such links is accurate and fairly portrayed.
Social Media Any content we publish using social media channels is subject to separate terms and conditions governing the particular channel. Should you choose to communicate with us or to follow us on social media it is
up to you to choose your preferred profile settings.
Your rights You have a number of rights regarding access to and control of your Personal Data, including:
Right of Access: You have the right to ascertain what type of Personal Data we hold about you and to a copy of this Personal Data.
Right to Complain: You have the right to lodge a complaint regarding the processing of your Personal Data to the Data Protection Commission. You may also complain to us by sending an email to aoife@hraccountants.ie
Right to Erasure: In certain circumstances you may request that we delete the Personal Data that we hold on you.
Right to Object: Where we rely on our legitimate interests to process your Personal Data, you have a right to object to this use. We will desist from processing your personal information unless we can demonstrate
an overriding legitimate interest in the continued processing.
Right to Portability: You may request us to provide you with certain Personal Data which you have given us in a structured, commonly used and machine-readable format and you may request us to transmit your Personal
Data directly to another data controller where this is technically feasible.
Right to Rectification: You have the right to have any inaccurate Personal Data which we hold about you updated or corrected.
Right to Restriction: You have the right to request that us stop using your Personal Data in certain circumstances including if you believe that the Personal Data we hold about you is inaccurate or that our use
of your Personal Data is unlawful. If you validly exercise this right, we will store your Personal Data and will not carry out any other processing until the issue is resolved.You can exercise your rights in relation to your Personal
Data by contacting aoife@hraccountants.ie. We may request that you provide proof of your identity for security reasons and in order to prevent the unauthorised disclosure or misuse of Personal Data. We will only charge
you for requests to access your Personal Data where they are unreasonable, unfounded or excessive. If, after contacting us, you are still not satisfied with our response, you have the right to lodge a complaint with
the Data Protection Commission. Please see
www.dataprotection.ie for further information.
Please bear in mind that your rights in relation to your Personal Data are not absolute and that we must be cognisant of our legal and regulatory obligations and our duties.
Confidentiality Statement HR Accountants undertakes to treat as confidential any information provided by companies and by individuals subject to HR Accountants obligations under law and Ethical Codes of Conduct.
WHAT OTHER INFORMATION WE COLLECT AND HOW WE USE IT Because we provide a wide range of services to our clients or other third parties, the way we use personal data in relation to such services also varies. We are required
by law to set out in this privacy notice the legal grounds on which we rely in order to process your personal data. We rely on one or more of the following lawful grounds:
1) you have explicitly agreed to us processing your information for a specific reason;
2) the processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you;
3) the processing is necessary for compliance with a legal obligation when we are acting as Insolvency Practitioners or where obligations such as keeping records for tax purposes or providing information to a public body or
law enforcement agency; or
4) the processing is necessary for the purposes of a legitimate interest pursued by us, which might be:
(a) to provide our services to you or our clients and other third parties and ensure that our client engagements are well-managed;
(b) to prevent fraud;
(c) to protect our business interests;
(d) to ensure that complaints are investigated;
(e) to evaluate, develop or improve our services; or
(f) to keep you or our clients informed about relevant products and services and provide you with information, unless you have indicated at any time that you do not wish us to do so. We set out below a description of the main
services that we provide and how we treat any personal data collected in connection with that service.
Taxation & Accounting Services
We will request specific information and documentation from you so that we may prepare accounts and tax returns. We will also use the Data for other related purposes including updating and enhancing client records,
analysis and legal and regulatory compliance. The Data that you provide us with may be shared with the Revenue Commissioners. We will act as the Data Controller in respect of any Data that we collect. We will store
the data requested for a period of 7 years after our engagement ceases. We believe a period of 7 years for storing data is reasonable given the Statute of Limitations.
Changes to this statement We may amend this Statement on occasion, in whole or part, at our sole discretion. Any changes will be effective immediately. You should check this page from time to time to take notice
of any changes we make, as they will be binding on you. If at any time we decide to use your Personal Data in a manner significantly different from that stated in this Statement, or as otherwise disclosed to you at the time it
was collected, we will notify you by e-mail or by telephone to provide you with an opportunity to discuss the matter with us.. HR Accountants Unit 6 Ivowen House Kilsheelan Clonmel Co.Tipperary
Telephone: +353 52 6133531 Email:
aoife@hraccountants.ie Last updated: 11/10/2019